Working from home is a trend that has only accelerated in recent years. Many professionals find the experience more rewarding and better for their work-life balance. When it comes to meetings, many offices have switched to virtual Zoom rooms and conferences. When conducted well, virtual conferences can be efficient ways to keep the business growing and get everyone involved even while being a distance away. How do you plan your conferences to be even more improved to keep employees engaged?
Improving your Online Meeting Practices to Keep Employees Engaged
When you take care of business in a virtual realm, you cannot conduct your meetings and conferences in person. You may have technology such as Zoom, Microsoft Office, or Google Meet to substitute for your physical meetings. In order to best help your business and team members be productive, it’s important to make sure your meetings are as optimized as possible. There are many standards and practices that can help you make your meetings engaging to your team members. Here are the several practices you integrate into your office virtual meetings.
Do More Than Just Talking
A virtual meeting is not just about hearing who speaks the most but centers on how team members are able to listen to each other as well. Many professionals appreciate being heard and listed to, which is why making a point to understand and recognize valuable ideas can be great for helping all team members feel involved. Invite others to share their ideas and encourage the rest of the participants to ask questions and fully understand what their colleagues are trying to present. By doing this, you can elevate the engagement of team members and improve the productivity of the meeting as a whole.
Have a Preliminary Meeting in Advance
Even a virtual conference is still a business conference, which is why it’s important to prepare for it in the same manner as a physical one would require. While meeting preparation for a virtual event may not sound as imperative at first glance, it can get done in a shorter timeframe. In addition, this can help you prevent any technical setbacks during the actual meeting. When you enter a virtual meeting, you can start off the conversation with more confidence and help others get engaged as well. The other team members can feed of off your energy and then bring their own ideas to the table as well.
Tackle the Challenges
A meeting among team members can be a great way to break the ice and address the biggest challenges facing the organization at the moment. You can have a productive brainstorm session with your team and some ground breaking ideas may come out of the discussion. By asking and tackling the toughest challenges, you open up the floor for your team to convey their own thoughts and solutions to push the business world forward.
Make an Effort to Shorten Meetings
The most eventful and valuable types of meetings are not the ones that take up the largest amount of time. Shorter but action-oriented meetings can bring more energy to employees and give them a clearer plan of action to work toward. This is why it can be more valuable to make your meetings shorter rather than filled with fluff and unproductive conversations.